In compliance with the Americans with Disabilities Act,
any individual with a disability who requires reasonable accommodation in order
to participate in the public meetings of the district's governing board may
request assistance by contacting superintendent's office, (760) 244-4411 x7201.
Public Documents relating to Open Session Agenda Items are available for review by the public at the Hesperia Administration & Educational Support Center, Receptionist Desk, 15576 Main Street, Hesperia, California.
4:00 P.M. — CALL TO ORDER
1. ROLL CALL
2. HEARING FROM THE AUDIENCE ON CLOSED SESSION ITEMS
This is the time and place for the general public to address the School Board on any closed session item. State law prohibits the School Board from addressing any issue not previously included on the Agenda. The School Board may receive testimony and set the matter for a subsequent meeting. Please limit comments to five minutes per individual.
Please see the procedures under item #11. below.
3. CLOSED SESSION — Pursuant to Government Code Section 54957, the Board may adjourn to Closed Session at any time during the meeting to discuss staff/student personnel matters, negotiations, litigation, and/or the acquisition of land or facilities. The Board will adjourn to Closed Session in the Personnel Conference Room to discuss and may take action on the following closed session items:
1. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
1) Case #CIVVS905776 2) Case #CIVVS804917
2. PUBLIC EMPLOYEE APPOINTMENT
Energy Mgmt Technician Computer Learning Specialist
Supervisor II Food Services
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Superintendent
4. EMPLOYEE RESIGNATION/RETIREMENT
5. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/REASSIGNMENT/TRANSFER
6. CONFERENCE WITH LABOR NEGOTIATOR
a. Agency Negotiator: Mark McKinney
Employee Organization: Hesperia Teachers Association
b. Agency Negotiator: Mark McKinney
Employee Organization: Hesperia CSEA Chapter #684
7. PUPIL PERSONNEL
4. 6:00 P.M. - RECONVENE IN OPEN SESSION — The tentative time to begin Open Session is 6:00 p.m.; however, this could be delayed due to the length of time necessary to discuss issues in Closed Session.
5. PLEDGE OF ALLEGIANCE – HESPERIA HIGH SCHOOL JUNIOR AIR FORCE ROTC
6. REPORTING OUT OF CLOSED SESSION ACTION — At this time, Superintendent McKinney will report out any action taken in Closed Session and the votes of the Board.
7. Student Representatives — Hesperia High School – Cecilia Flores; Oak Hills High School – Katie Aragon; Sultana High School – Alyx Yankaskas; Mojave High School – Ariel Petterson; Canyon Ridge High School – Taylor Lewis. The student representatives will give a report on activities and sports activities being held at each of the respective schools.
8. Superintendent's Report — The Superintendent will report on topics not on the agenda, report on committees, school visitations, recognition or other activities.
9. BOARD MEMBER'S REPORT — Individual Board members may wish to share information about topics not on the agenda, report on committees, school visitations or other activities. PAGE 1
10. APPROVAL OF MINUTES — These are the minutes of the October 5, 2009 Board meeting, November 2, 2009 Board meeting, November 4, 2009 Special Board meeting and November 9, 2009 Special Board meeting. PAGE 2
11. Hearing from the Audience
This is the time and place for the general public to address the School Board on any matter within the jurisdiction of the Board. State law prohibits the School Board from addressing any issue not previously included on the Agenda. The School Board may receive testimony and set the matter for a subsequent meeting. Please limit comments to five minutes per individual.
The Board respects the right of members of the public to speak to the Board regarding matters on the agenda and other matters within the jurisdiction of the Board. Derogatory comments made at a Board meeting, which are repeated outside the context of a Board meeting, may be actionable as defamation.
In addition, the Board wishes to make clear that it is bound by the limitations set forth in Government Code Section 54957, which states that when specific complaints or charges are to be made against a District employee, such employee has the right to have such complaints heard in closed session and to be given prior notice that such complaints will
be heard by the Board. Therefore, members of the public who wish to lodge complaints against District employees are reminded that the Board cannot properly consider such complaints without giving prior notice to the named employee.
The Board also would like to remind anyone who wishes to lodge a complaint against a District employee that there is an existing Board adopted Policy in effect specifically for this purpose. This policy contains a comprehensive procedure for reviewing and investigating public complaints, which includes a right of appeal to the Board.
This process provides a much more thorough opportunity for the complainant and the employee to be heard and the merits of the complaint to be properly investigated.
Anyone who wishes to receive a copy of this Policy may contact the Superintendent’s office.
Bylaw 9323(c) states that a person wishing to be heard by the Board shall first be recognized by the President and shall then proceed to comment as briefly as the subject permits. Individual speakers shall be allowed five minutes to address the Board on each agenda or nonagenda item. The Board shall limit the total time for public input on each item to 20 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The President may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. We have now incorporated the use of Speaker’s Cards into our procedures for addressing the Board. If you wish to address the Board and have not completed a Speaker’s Card, please obtain one from Mrs. Gomez, Recording Secretary.
12. CONSENT LIST — At this time, the Board may request that certain items on the Consent List be pulled for separate discussion and/or action. Consent items are routine in nature, and can be enacted in one motion without further discussion. The Board is asked to approve the Consent List as submitted or amended. PAGE 24
12.1 |
Ratify the Accounts Payable Warrant Register Report No’s. 09/10-5 and 09/10-6 — These are various routine warrants that have been requested to pay for purchase orders and various expenditures. The Board is requested to approve batches 0818 through 1189 and 1190 through 1442. |
PAGE 25 |
12.2 |
Approval of Conference Report No’s. 09/10-4 and 09/10-5 — These are various conferences and workshops that employees have asked to attend that need prior approval by the Board. |
PAGE 115 |
12.3 |
Acceptance of Gifts to the District — Occasionally, various groups and individuals donate items to the schools and District which requires Board acceptance. |
PAGE 126 |
12.4 |
Approval of Off-Campus Activities — These are off-campus activities that have been submitted by the schools that need prior approval by the Board. |
PAGE 129 |
12.5 |
Approval of Surplus Property Disposal — This is to declare as surplus certain items of District property with an estimated value under $2,500. The Board is also asked to authorize Carmen Becker and/or Dick Gary to dispose of said items in an appropriate manner in accordance with E.C. 17545-17555. |
PAGE 198 |
12.6 |
Renewal of Consulting Services for Mandated Cost Claims with Centration Management Advisors & Consultants — This is to approve the renewal of consulting agreement with Centration Management Advisors & Consultants for services related to Mandated Cost Claims beginning July 1, 2009 and ending June 30, 2010. |
PAGE 203 |
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12.7 |
Add of Hours to Existing Classified Positions — This is to approve an increase in hours for two (2) proctor positions at Maple Elementary by .25 of an hour each. These positions currently have a work year of 10 months, 180 days, 2.75 hours daily. Funding GF and Nutritional Services. |
PAGE 212 |
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12.8 |
Add of Hours to an Existing Classified Position — This is to approve an additional 2.25 hours to an existing Library Media Clerk position based at Krystal School of Science, Math and Technology with a work year of 10 months, 190 days, 3.75 hours daily. Funding from Title I. |
PAGE 214 |
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12.9 |
Approval of Revised 2009/10 ROP Teacher Salary Schedule — This is to approve the Revised 2009/10 ROP Teacher Salary Schedule, effective December 8, 2009. The revision to this schedule is in Section H: Sick Leave Eligibility. |
PAGE 216 |
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12.10 |
Approval of County Signature Listing Changes — This is to approve County Form No. 1 (Board Delegation-Certify/Attest Board Action) removing Karen Kelly, Director of Personnel, from signing authority and file with the County Superintendent of Schools. |
PAGE 221 |
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12.11 |
Award of Bid #10-101, Instructional/Office Supplies for All Sites — This is to award Bid #10-101, Instructional/Office Supplies for All School Sites as needed to: School Specialty, Southwest School Supplies and Staples. This is a multi-line item bid and awarded by category per the term and conditions. The recommended awards are based on the lowest, responsive, responsible bidder. |
PAGE 224 |
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12.12 |
Approve the Renewal of SchoolWorks Inc. Contract — This is to approve the renewal of SchoolWorks Inc. contract for GIS program services to include the Ten Year Facility Master Plan, software, demographic reports, training and technical support. Funding from Facility Funds. |
PAGE 276 |
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*END OF CONSENT LIST*
13. SPECIAL REPORTS PAGE 282
13.1 Sultana HS Technology Presentation — Scott Ahlgren, VP, Sultana HS will give a presentation on Sultana High School’s technology.
13.2 Facilities Report — David McLaughlin, Assistant Superintendent, Business Services will give a status report on Oak Hills HS and Krystal projects.
13.3 Certificates of Participation (COP) Report — David McLaughlin, Assistant Superintendent, Business Services will give a report on Certificates of Participation (COP).
13.4 First Interim Report — David McLaughlin, Asst. Superintendent, Business Services and Laura Carevic, Director of Fiscal Services will give a report on the District’s First Interim Report.
14. ACTION
14.1 DISCUSSION/ACTION – CREATION OF PROGRAM ASSISTANT POSITION TO BE BASED AT THE ALTERNATIVE EDUCATION CENTER — This is to approve the creation of a new Program Assistant to be based at the Alternative Education Center with a work year of 10 months, 184 days, 3.75 hours daily. Funding from Workability. PAGE 283
14.2 DISCUSSION/ACTION – APPROVAL OF AMENDED CONSULTING SERVICES AGREEMENT (AMENDMENT #1) WITH SCHOOL SERVICES OF CALIFORNIA — This is to approve the amended consulting services agreement with School Services of California for Fiscal Budget Services and Negotiations Support. PAGE 285
14.3 DISCUSSION/ACTION – APPROVAL OF EVALUATION TOOL FOR SUPERINTENDENT’S EVALUATION — The Board is being asked to approve the evaluation tool to be used for the Superintendent’s evaluation. PAGE 290
14.4 DISCUSSION/ACTION – ADOPTION OF PROCLAMATION FOR HESPERIA JUNIOR HIGH SCHOOL’S AFTERSCHOOL PROGRAM “OVERTIME” — The Board is being asked to adopt a Proclamation for Hesperia Junior High School’s afterschool program “overtime” in celebration of Keeping the Lights On After School, a national celebration of afterschool programs held on October 22, 2009.
PAGE 300
14.5 DISCUSSION/ACTION – APPROVAL OF VARIABLE TERM WAIVER (CLAD WAIVER) FOR VALERIE GUILLEN — This is to approve a Variable Term Waiver for Valerie Guillen for the period November 1, 2009 through June 30, 2010. She is currently teaching ROP Cosmetology at Hesperia HS, Grades 9-12. PAGE 302
14.6 DISCUSSION/ACTION - APPROVAL OF FIRST INTERIM REPORT — The Board will receive and approve the District’s First Interim Report and the filing of a Positive Certification with the County Superintendent of Schools. PAGE 304
14.7 PUBLIC HEARING: HESPERIA UNIFIED SCHOOL DISTRICT SUNSHINING OF 2010-2011 INITIAL PROPOSALS FOR COLLECTIVE BARGAINING WITH HESPERIA CSEA CHAPTER #684 AND HESPERIA TEACHERS ASSOCIATION — Pursuant to Government Code Section 3547 et. Seq., the Governing Board will conduct a public hearing regarding the 2010-2011 initial proposals from the District for collective bargaining with Hesperia CSEA Chapter #684 and Hesperia Teachers Association. PAGE 305
14.8 DISCUSSION/ACTION – ACCEPTANCE OF BOND #8216-88-56 TO RELEASE MONEY WITHHELD ON STOP NOTICE FROM ASR CONSTRUCTORS — This is to accept the Bond to release money withheld on Stop Notice #8216-88-56 from ASR Constructors, Inc., in the amount of $7,877.50. PAGE 309
14.9 DISCUSSION/ACTION – APPROVAL OF PURCHASE ORDER 010482 TO BRONSON INVESTMENTS, INC. — The Board is asked to approve Purchase Order #010482 to Bronson Investments, Inc., in the amount of $110,039.78. County Counsel requires the Board to approve the purchase order to pay the vendor as it exceeds the current bid limit. PAGE 316
14.10 DISCUSSION/ACTION – APPROVAL OF CONTRACT WITH TOTAL SCHOOL SOLUTIONS FOR HUMAN RESOURCES CONSULTING SERVICES — The Board is asked to approve a contract with Total School Solutions for Human Resources Consulting Services in the position of Interim Asst. Superintendent of Personnel Services, 12 days per month from December 8, 2009 through June 30, 2010 at $1,200 per day including mileage and expenses. Funding from General Funds.
PAGE 319
14.11 DISCUSSION/ACTION – AWARD RFP #10-100 FOR LEGAL SERVICES — The Board is asked to take action to award RFP #10-100 for Legal Services to the most responsive, responsible bidder. At the time of printing, the RFP evaluation was not completed; therefore, the recommended vendor will be provided under separate cover prior to the December 7 meeting. PAGE 324
14.12 DISCUSSION/ACTION - Three-Month Evaluation of Competition Transportation at Secondary Sites — As part of the Board’s approval on July 13, 2009, a three-month re-evaluation was requested to be brought back to the Board in November. PAGE 326
14.13 REORGANIZATION OF THE GOVERNING BOARD — The Board will select from among its members a Board President, Vice President, Clerk, Representative to the San Bernardino County School Boards Association/Elector at the Annual Election of County Committee Members and two representatives and alternate to the Tri-Agency Committee. These officers and representatives will serve a one-year term. PAGE 331
15. INFORMATION ITEMS PAGE 333
15.1 HUSD Facilities Master Plan — Board Member Bentley
15.2 HUSD Choice School — Board Member Bentley
15.3 HUSD Budget Cost Saving Ideas & Plans — Board Member Bentley
15.4 Serial and Other Communications among HUSD Board Members — Board Member Bentley
15.5 HUSD Superintendent Goals & Objectives 2008/09 — Board Member Bentley
PAGE 334
15.6 First Reading of Proposed Revision to Board Bylaw 9323.1 & Exhibit – Bylaws of the Board; Invocations – Board Member Riley — This proposed revision deals with opening invocations before meetings of the Hesperia Unified School District Board of Trustees. Staff is recommending Option #2. This Bylaw was revised after the 10/5 meeting. PAGE 339
15.7 First Reading of Proposed Administrative Regulation 1270 – Community Relations; Invocations – Superintendent McKinney — This proposed Regulation would be in alignment with the proposed revision to Board Bylaw 9323.1. Staff is recommending Option #2. This Regulation was revised after the 10/5 meeting. PAGE 355
15.8 Enrollment Update – David McLaughlin — This is a Projection Compared to Actual Enrollment as of November 16, 2009. PAGE 359
15.9 First Reading of Proposed Revision to Board Bylaw 9120; Board Members – Board Member Kirk — This revision would place a yearly dollar amount cap on legal charges incurred by Board Members. PAGE 361
15.10 First Reading of Proposed Revision to Board Bylaw 9124; Attorney – Superintendent McKinney — This revision would allow Board members to consult legal counsel concerning appropriate School District matters. PAGE 363
15.11 First Reading of Proposed Revision to Board Bylaw 9140.1 – Labor Relations Negotiators – Superintendent McKinney — This revision includes language to keep the Board apprised of negotiations so that they may consider how proposed contract provisions would affect the District’s short and long term fiscal, programmatic, instructional and personal goals through weekly updates and time in closed session. PAGE 367
15.12 San Bernardino County Superintendent of Schools Report on Decile 1-3 Schools (Williams monitored school visits based on the 2006 API) – Larry Bird for Darrel Nickolaisen — According to Education Code section 1240, the results of the county superintendent's visits to our schools which were identified as Decile 1-3 schools (Williams monitored schools) based on 2006 API will be reported to the Board. PAGE 371
16. ITEMS FOR FUTURE BOARD MEETINGS — Board members may request items to be placed on future Board meetings for a report or information. PAGE 398
17. NEXT MEETING DATE — January 11, 2010 (Regular Meeting) @ Hesperia Administration & Educational Support Center (AESC Annex), 15576 Main Street, Hesperia.
18. CLOSED SESSION — (IF NECESSARY) - Pursuant to Government Code Section 54957, the Board may adjourn to Closed Session at any time during the meeting to discuss staff/student personnel matters, negotiations, litigation, and/or the acquisition of land or facilities.
19. RECONVENE IN OPEN SESSION
20. REPORTING OUT OF CLOSED SESSION ACTION
21. ADJOURNMENT
DATE POSTED: December 2, 2009